Guide to Business Fleet Gas Cards: Get Corporate Discounts on Fuel Efficient Programs

Car refueling at petrol station

Business fleet fuel cards offer significant savings on gas expenses through various features such as rebates and discounts. With fuel cards, businesses can track fuel usage, set spending limits, and generate custom reports to better manage and control their fleet’s fuel expenses. These cards also eliminate the need for employees to make fuel purchases on expense reports, streamlining expense reporting processes. By leveraging business fleet gas savings cards, businesses can effectively reduce their overall fuel costs and optimize their fleet’s efficiency.

Top Business Fleet Gas Savings Cards

The fleet fuel cards offer a feasible solution to businesses looking to save on fuel costs without compromising their compliance and financial targets. The typical incentive offered is a reduction of up to 10% on total fuel purchases, which can make a substantial impact for large fleets.

Comparing WEX Fleet Cards and Other Leading Brands

WEX, BP, Shell, and FleetCor are the leading brands behind business fleet gas savings programs. Each provider offers unique features integral to optimizing savings and enhancing efficiency.

The BP Business Solutions Fuel Card provides customers access to over 7,000 BP and Amoco petrol locations across the US. Users can also earn rebates monthly or have them deposited directly into their accounts.

Shell’s Fuel Rewards program allows individuals to earn rewards through the Shell Drive for Five® Credit Card, which enables users to earn five cents in discounts per gallon of fuel purchased at Shell gasoline stations.

Fleetcor’s Virtual Fleet Card is another innovative offering that simplifies expensing and tracking while affording attractive discounts from Value Link feature merchants.

The Rise of Fuel Saving Programs in Corporate America

In recent years, there has been a growing trend among corporations to reduce fuel consumption and cut back on transportation expenses. With fuel prices rising, they are actively seeking ways to save gas and improve their bottom line. Many companies have embraced carpooling and adopted environmentally-friendly technologies like hybrid cars, but some have gone even further by utilizing fuel-saving programs and business fleet gas savings cards.

Advantages of Business Fleet Gas Savings Cards Description
Rebates Offers rebates up to 3 cents per gallon
Discounts Discounts on other business expenses associated with the card
Increased Security Provide increased security through customizable purchase limits and automated expense tracking and reporting
Transaction Control Allows control of each transaction by fuel type, location, time or day of the week
Spending Limits Setting spending limits based on company needs
Streamlined Expense Reporting Eliminates the need for fuel purchases on employee expense reports

Advantages of Utilizing Business Fleet Gas Savings Cards

While all the mentioned brands provide excellent service, let us focus on WEX’s offerings. It is among the most popular business fleet gas savings cards in the United States, with competitive rates across its other services as well. Apart from offering fuel savings of up three cents per gallon, there are several unique features worth noting:

The WEX Clear View dashboard gives users complete control over how driver data is gathered, analyzed, and interpreted for maximum cost-effectiveness. Managers can oversee transactions in real-time across multiple vehicles, which protects against fraud more effectively.

WEX Telematics provides location-based data that enables managers to develop individual driving profiles that help monitor vehicle usage patterns around specific schedules for increased accountability.

Brands Fuel Offers Additional Services
WEX Up to 3¢ per gallon GPS monitoring, virtual cards, and ClearView
BP Rebate system Fraud prevention and expense management tools
Shell 5 cents off per gallon Discounts on online/offline purchases
Fleetcor Negotiated discounts Virtual card, analytics, and optimized routing

Nonetheless, choosing between these brands comes down to specific requirements. Consider the vehicles in use, where they will be deployed, and how they’ll benefit from fuel savings provided by each option.

It is crucial to compare features through an objective lens when considering fleet fuel card providers carefully. While fuel cost incentives present a significant demarcation point for businesses’ fleet needs, additional features such as fraud prevention tech or access to merchant discounts could further enhance savings.

Imagine a company with large fleets of delivery trucks that require coverage across a broad area. Since it is dealing with significant fuel expenditure daily, choosing a provider based solely on price may not be optimal. Instead, opting for one like Fleetcor that allows access to optimization routing and detailed operational analytics could lead to more cost savings overall.

Choosing a business fuel card provider is as unique as choosing the right pair of shoes; it must fit snugly enough not to slip and cause friction on either foot.

Expense Tracking and Customizable Purchase Limits

For businesses seeking ways to reduce costs, utilizing business fleet gas savings cards can be a strategic move. One significant advantage is that these cards offer rebates up to 3 cents per gallon at participating locations, which can quickly add up into significant savings over time. Additionally, businesses often receive discounts on other expenses associated with the card such as oil changes or vehicle maintenance.

It’s almost like receiving a cash-back credit card but optimized for corporate transportation expenses.

Another perk of using fleet gas savings cards is increased security. These unique cards provide customizable purchase limits which alleviate concerns about fraud and theft by ensuring transactions match predetermined criteria.

Furthermore, tracking expenses is streamlined as such cards offer an automated process that tracks both mileage and related transactions in real-time. They also allow businesses full control over each transaction by fuel type, location, time or day of the week. This level of control ensures employees stay within spending limits based on the specific company’s needs.

To recapitulate, Business fleet gas savings cards provide various benefits that are worth considering when scouting for ways for your business to save money. From rebates to transaction control and streamlined expense reporting, it is an efficient way to manage and track fuel expenses.

According to a study in 2022, businesses that adopt fleet fuel cards save an average of 15% on their total fuel expenses.Another survey conducted by WEX in 2023 revealed that 85% of the companies using its fleet cards reported improved expense tracking and reporting.The same survey highlighted that businesses using WEX fleet fuel cards experienced up to a 3% rebate per gallon, yielding significant cost savings over time for high consumption fleets.

Streamlining Expense Reporting

One of the most significant advantages of fleet cards is the ability to track expenses and set customizable purchase limits. By implementing spending control measures, businesses can ensure that fleet-related purchases are in line with approved budgets. Card administrators can set limits based on time, location, merchant category, or even fuel type. These measures provide significant benefits for businesses that use multiple vehicles and need to track expenses carefully.

For example, suppose a company provides fleet cars for its sales reps who frequently travel out-of-town appointments. Having a custom limit in place ensures that they only incur per diems, hotel bills with approved providers, and appropriate fuel expenditures within specific dates or times.

Maximizing Fuel Savings with Fleet Cards

The traditional approach to employee expense reimbursement has always been cumbersome, where employees have to use valuable time documenting purchases on separate documents and sending them to accounting departments for processing. However, with the electronic submission of receipts, bookkeepers no longer have to spend hours inputting entries manually. Fleet card programs now offer real-time data integration solutions, such as mobile apps and web portals.

These new systems allow drivers to submit receipts scanned instantly from an app or uploaded directly from an online account. Administrative staff can then review transactions categorized according to individual vehicles or drivers for real-time financial reports — creating greater efficiency and accuracy in managing business expenses.

It’s like replacing the motor oil in a car engine every 3,000 miles – a tedious task traditionally done by hand but now efficiently automated through technology.

Overall, these two key features enable businesses to manage their fleets more effectively by providing better visibility of expenses incurred while ensuring compliance with budgeting requirements.

Leave a Comment